Adjust deadline, skip abstract request

close #199

automation/helpers.py

@@ -12,6 +12,8 @@ from docx.enum.text import WD_ALIGN_PARAGRAPH  # pylint: disable=E0611
 OPENING_TAG = '[//]: # ( !!! ATTENTION !!! DO NOT MODIFY BEFORE AND AFTER THIS LINE)'
 CLOSING_TAG = '[//]: # ( !!! ATTENTION !!! YOU CAN MODIFY AFTER THIS LINE)'
 
+DEADLINE_DAYS = 6  # Number of days to be subtracted from Monday
+
 
 class DocumentFormatter:
     def __init__(self, template_path):
@@ -106,7 +108,7 @@ def is_document_late(meeting_start, v1_upload_timestamp):
     meeting_start and v1_upload_timestamp shall be datetime objects
     """
     meeting_start = meeting_start.replace(hour=0, minute=0, second=0)  # paranoia
-    deadline = meeting_start - timedelta(days=4)  # End of Wed
+    deadline = meeting_start - timedelta(days=DEADLINE_DAYS)
     diff = deadline - v1_upload_timestamp
     if diff.total_seconds() <= 0:
         return True
@@ -253,10 +255,19 @@ def create_issue_description(document, details):
     Create the description of the issue: metadata, table, abstract
     """
     description = create_issue_description_header(document, details)
-    description += '\n\n### Abstract\n'
+
+    # request abstract only if submitter is known and not 'Secretariat'
+    request_abstract = True
+    if details['submitted_by'] is None:
+        request_abstract = False
+    elif 'secretariat' in details['submitted_by']['name'].lower().strip():
+        request_abstract = False
+
     if details['abstract']:
+        description += '\n\n### Abstract\n'
         description += details['abstract']
-    else:
+    elif request_abstract:
+        description += '\n\n### Abstract\n'
         description += '* [ ] please **add your abstract here**.\n'
         description += '* [ ] please also **add your abstract to MDMS** (this can be used when we create the output ' \
                        'document).\n '

systems.py

@@ -52,7 +52,7 @@ def fetch_contributions(table_entries):
         document = entry['document']
         project = entry['project']
         if not document:
-            print('WARNING: Document not found. Try updating the database (-u) or select another meeting (--meeting).')
+            print('WARNING: Document not found. Try updating the database (-U) or select another meeting (--meeting).')
             continue
         url = document['latest_version_url']
         if url is None:
@@ -74,7 +74,7 @@ def print_infos(table_entries):
         document = entry['document']
         project = entry['project']
         if not document:
-            print('WARNING: Document not found. Try updating the database (-u) or select another meeting (--meeting).')
+            print('WARNING: Document not found. Try updating the database (-U) or select another meeting (--meeting).')
             continue
         print('-' * 51 + '\n' + document['document'] + '\n' + '. ' * 25 + '.')
         print('MDMS metadata')
@@ -372,7 +372,7 @@ def parse_cli(docs, project_url, close_flag, gitlab_projects, input_docs):
     for doc in docs:
         document = helpers.find_document(input_docs, 'm' + doc)
         if not document:
-            print('WARNING: Document "m{}" not found. Try updating the database (-u) or select another meeting ('
+            print('WARNING: Document "m{}" not found. Try updating the database (-U) or select another meeting ('
                   '--meeting).'.format(doc))
             continue
         table_entries.append({